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This workflow converts recorded meetings into structured summaries with action items and key decisions. It serves as a universal meeting processor for general business meetings and distributes summaries to both Coda and Slack. The workflow ensures consistent meeting documentation and team notification for any type of business meeting.

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Prerequisites

  1. n8n Instance: Running n8n automation platform (cloud or self-hosted)
  2. VideoDB API Key: Obtain from VideoDB Console
  3. Meeting Recording: Access to meeting recording (any platform with recording capability)
  4. Coda Workspace: For meeting documentation storage
  5. Slack Workspace: For team notifications

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Workflow Steps

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Step 1: Meeting Recording

  1. Process recorded meeting files or live meeting recordings
  2. Initiate VideoDB processing for the meeting content
  3. Wait for recording completion before analysis

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Step 2: Video Processing

  1. Index spoken words and generate comprehensive transcript
  2. Create timestamped transcript for reference
  3. Prepare content for AI summarization

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Step 3: AI Summarization

  1. Extract meeting title and purpose
  2. Identify key discussion points and decisions made
  3. Extract action items with ownership assignments and due dates
  4. Structure information into consistent format

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Step 4: Documentation and Distribution

  1. Create new entry in Coda project database with structured fields:
    • Date and meeting metadata
    • Executive summary
    • Action points with assignments
    • Decision log
  2. Send formatted meeting summary to Slack with action item notifications

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Conclusion

This workflow creates a complete meeting documentation system that stores structured summaries in Coda while keeping teams informed through Slack notifications.